1. Purpose of This Policy

The purpose of this Anti-Fraud Policy is to:

• Prevent fraudulent submissions or misuse of the verification platform
• Detect and flag suspicious or manipulated information
• Protect employers from hiring risks
• Maintain the integrity and credibility of verification results
• Provide clear guidelines for how fraud is handled

This policy applies to all users, including employers, candidates, institutions, and partners.

2. What Constitutes Fraud

Fraud includes any intentional act of deception, dishonesty, or misrepresentation related to:

2.1 Submission of False Information

Such as:

• Fake employment history
• Invented job titles
• Altered dates of employment
• Fake or self-created certificates
• Forged education documents
• Falsified references
• Fake right-to-work or identity documents

2.2 Manipulated Digital Documents

Including:

• Photoshopped documents
• Modified PDFs
• Altered transcripts
• Counterfeit certifications
• Modified official emails

2.3 Misrepresentation by Employers

Including:

• Submitting checks without candidate consent
• Misusing verification results
• Altering verification outcomes
• Pressuring candidates to provide false details

2.4 Identity Fraud by Candidates

Including:

• Using another person's identity
• Submitting fraudulent ID documents
• Providing falsified right-to-work evidence

2.5 System Misuse

Including:

• Attempted manipulation of platform data
• Interference with verification processes
• Attempting to bypass identity checks

3. How Namely Prevents and Detects Fraud

We use multiple layers of prevention and detection to protect employer trust.

3.1 Multi-Step Document Authentication

Includes:

• Metadata analysis
• Visual examination
• Signature and seal verification
• Verification with issuing institutions
• QR code and registration checks (where applicable)

3.2 Institution & Employer Direct Verification

We contact:

• Universities and schools
• Employers and HR teams
• Training providers
• Certification bodies
• Government registries

This eliminates reliance on candidate-supplied documents alone.

3.3 Technology-Based Fraud Detection

We use tools and methods such as:

• Digital tamper detection
• Duplicate content detection
• AI-assisted anomaly scanning
• Cross-database comparison
• IP behavioural monitoring

Suspicious activity is automatically flagged.

3.4 Reference Validation

We confirm:

• Authenticity of referees
• Legitimate employment records
• Valid communication channels
• Absence of candidate-generated references

3.5 Identity Verification

Includes:

• Government ID checks
• Right-to-work verification
• Address history matching
• Biometric or facial matching (if applicable)

4. Actions Taken When Fraud Is Detected

If fraud or attempted fraud is identified, Namely may:

4.1 Mark the Verification as "Failed – Fraud Suspected"

A clear warning is issued to the employer.

4.2 Notify the Employer

We provide factual details of:

• What was detected
• Which documents or claims were affected
• Supporting evidence where appropriate

4.3 Restrict Platform Access

Namely may:

• Suspend or permanently remove the candidate
• Suspend or restrict employer accounts for misuse
• Block IP or device attempts

4.4 Notify Relevant Authorities (If Required by Law)

Fraud involving identity documents, right-to-work evidence, or regulated professions may be reported to:

• Law enforcement
• Immigration authorities
• Professional bodies
• Educational institutions

4.5 Decline Future Verification Requests

Namely reserves the right to refuse future screening for individuals or organisations involved in fraud.

5. Employer Responsibilities

Employers must:

• Submit only accurate and lawful verification requests
• Confirm they have obtained proper candidate consent
• Ensure they do not misrepresent verification results
• Use verified information responsibly and legally
• Report any suspected fraud discovered internally

Misuse of verification data is strictly prohibited.

6. Candidate Responsibilities

Candidates must:

• Provide accurate and complete information
• Submit only genuine documents
• Not attempt to manipulate or interfere with verification processes
• Respond truthfully to requests for clarification
• Grant lawful consent for verification

Submitting fraudulent information may affect future employment prospects.

7. Zero-Tolerance Enforcement

Namely maintains a zero-tolerance approach to fraud.

Any verified attempt to deceive, manipulate, or misuse the platform will result in:

• Immediate failure of the verification
• Denial of access to our services
• Possible reporting to relevant authorities
• Permanent record of fraudulent activity

Protecting employer trust is our highest priority.

8. Reporting Fraud or Suspicious Activity

Employers, candidates, or partners can report suspicious behaviour to:

We investigate all reports confidentially.

9. Changes to This Policy

Namely may update this Anti-Fraud Policy to reflect:

• New fraud prevention technologies
• Changes in legal obligations
• Platform enhancements
• Updated internal procedures

The most recent version will always be available on our website.